Editing Committee

{{short description|Body of one or more persons that is subordinate to a deliberative assembly}}
{{Other uses}}
{{Use dmy dates|date=August 2021}}
{{politics}}
[[File:C19 interior 053.jpg|thumb|right|250px|Committee room, designed in 1901, in [[Halifax Town Hall]]]]
A '''committee''' or '''commission''' is a body of one or more persons subordinate to a [[deliberative assembly]] or other form of organization. A committee may not itself be considered to be a form of assembly or a decision-making body. Usually, an assembly or organization sends matters to a committee as a way to explore them more fully than would be possible if the whole assembly or organization were considering them. Committees may have different functions and their types of work differ depending on the type of organization and its needs.

A member of a legislature may be delegated a '''committee assignment''', which gives them the right to serve on a certain committee.<ref>{{Harvard citation no brackets|Robert|2011|p=489}}</ref>

==Purpose==
A [[deliberative assembly]] or other organization may form a committee (or "commission") consisting of one or more persons to assist with the work of the assembly.<ref name=":3">{{Cite book|title = [[Robert's Rules of Order]] Newly Revised|last = Robert|first = Henry M.|publisher = Da Capo Press|year = 2011|isbn = 978-0-306-82020-5|location = Philadelphia, PA|page = 489|edition = 11th|display-authors=etal}}</ref> For larger organizations, much work is done in committees.<ref name=":4">{{Harvard citation no brackets|Robert|2011|p = 490}}</ref> They can be a way to formally draw together people of relevant expertise from different parts of an organization who otherwise would not have a good way to share information and coordinate actions. They may have the advantage of widening viewpoints and sharing out responsibilities. They can also be appointed with experts to recommend actions in matters that require specialized knowledge or technical judgment.

=== Functions ===
Committees can serve several different functions:
;Governance:  In organizations considered too large for all the members to participate in decisions affecting the organization as a whole, a smaller body, such as a board of directors, is given the power to make decisions, spend money, or take actions. A ''governance committee'' is formed as a separate committee to review the performance of the board and board policy as well as nominate candidates for the board.<ref>{{cite web|url = https://www.guidestar.org/Articles.aspx?path=/rxa/news/articles/2012/need-to-improve-a-governance-committee.aspx|title = So You Need (to Improve) a Governance Committee?|date = April 2012|access-date = 17 December 2015|website = guidestar.org|publisher = [[GuideStar]]|last = Walker|first = Dick|last2 = Bauser|first2 = John|archive-date = 25 June 2017|archive-url = https://web.archive.org/web/20170625061352/https://www.guidestar.org/Articles.aspx?path=/rxa/news/articles/2012/need-to-improve-a-governance-committee.aspx|url-status = dead}}</ref>
; {{Anchor|Coordination committee|Coordination subcommittee}} Coordination and administration: A large body may have smaller committees with more specialized functions. Examples are an audit committee, an elections committee, a finance committee, a fundraising committee, and a program committee. Large [[Convention (meeting)|conventions]] or [[academic conference]]s are usually organized by a coordinating committee drawn from the membership of the organization.
; {{Anchor|Research committee|Research subcommittee}} Research and recommendations: Committees may be formed to do research and make recommendations on a potential or planned project or change.  For example, an organization considering a major [[Fixed investment|capital investment]] might create a temporary working committee of several people to review options and make recommendations to upper management or the board of directors.
;Discipline:{{Anchor|Disciplinary committee|Research subcommittee}}A committee on discipline may be used to handle disciplinary procedures for members of the organization.<ref>{{Harvard citation no brackets|Robert|2011|p = 669}}</ref>

;As a tactic for indecision: As a means of [[public relations]] by sending sensitive, inconvenient, or irrelevant matters to committees, organizations may bypass, stall, or disacknowledge matters without declaring a formal policy of inaction or indifference. However, this could be considered a [[Dilatory motions and tactics|dilatory tactic]].<ref>{{Harvard citation no brackets|Robert|2011|p = 172}}</ref>

=== Power and authority ===
Generally, committees are required to report to their parent body. They do not usually have the power to act independently unless the body that created it gives it such power.<ref name=":4" />

==Formal procedures==
[[File:Perustuslakivaliokunta 1918.jpg|thumb|Meeting of the {{ill|Constitutional Law Committee of the Finnish Parliament|fi|Perustuslakivaliokunta}} ({{langx|fi|Perustuslakivaliokunta}}) at the [[House of the Estates]] in Helsinki, [[Finland]] in 1918. The chairman of the committee, [[K. J. Ståhlberg]], at the left end of the table with his back to the camera.]]
When a committee is formed in a formal situation, such as committees in legislatures or for corporate bodies with by-laws, a chairman (or "chair" or "chairperson") is designated for the committee.<ref>{{Harvard citation no brackets|Robert|2011|p = 175}}</ref> Sometimes a vice-chairman (or similar name) is also appointed.<ref>{{Harvard citation no brackets|Robert|2011|p = 176}}</ref> It is common for the committee chairman to organize its meetings. Sometimes these meetings are held through [[videoconferencing]] or other means if committee members are not able to attend in person, as may be the case if they are in different parts of the country or the world.

The chairman is responsible for running meetings. Duties include keeping the discussion on the appropriate subject, recognizing members to speak, and confirming what the committee has decided (through voting or by [[unanimous consent]]). Using ''[[Robert's Rules of Order]] Newly Revised'' (RONR), committees may follow informal procedures (such as not requiring [[Motion (parliamentary procedure)|motions]] if it is clear what is being discussed).<ref name=":0">{{Cite book|title = Robert's Rules of Order Newly Revised In Brief|last = Robert III|first = Henry M.|publisher = Da Capo Press|year = 2011|isbn = 978-0-306-82019-9|location = Philadelphia, PA|page = 162|edition = 2nd|url = http://www.robertsrules.com/inbrief.html|display-authors = etal|url-status = dead|archive-url = https://web.archive.org/web/20170816005654/http://robertsrules.com/inbrief.html|archive-date = 16 August 2017}}</ref> The level of formality depends on the size and type of committee, in which sometimes larger committees considering crucial issues may require more formal processes.

Minutes are a record of the decisions at meetings. They can be taken by a person designated as the secretary. For most organizations, committees are not required to keep formal minutes.<ref name=":0" /> However, some bodies require that committees take minutes, especially if the committees are public ones subject to [[Freedom of information laws by country|open meeting laws]].

Committees may meet on a regular basis, such as weekly or more often, or meetings may be called irregularly as the need arises. The frequency of the meetings depends on the work of the committee and the needs of the parent body.

When the committee completes its work, it provides the results in a report to its parent body. The report may include the methods used, the facts uncovered, the conclusions reached, and any recommendations.<ref>{{Harvard citation no brackets|Robert III|2011|p = 164}}</ref> If the committee is not ready to report, it may provide a partial report or the assembly may discharge the committee of the matter so that the assembly can handle it. Also, if members of the committee are not performing their duties, they may be removed or replaced by the appointing power.<ref name=":5">{{Harvard citation no brackets|Robert|2011|p = 177}}</ref> Whether the committee continues to exist after presenting its report depends on the type of committee. Generally, committees established by the [[bylaws]] or the organization's rules continue to exist, while committees formed for a particular purpose go out of existence after the final report.

=== Commit (motion) ===
{{infobox motion
| name = Commit (RONR)
| class = S
| in order = No
| seconded = Yes
| debatable = Yes, although debate on the motion must be confined to its merits only, and cannot go into the main question except as necessary for debate of the immediately pending question.
| amendable = Yes
| voterequired = Majority
| reconsidered = Yes, if a committee has not begun consideration of the question. A negative vote on this motion can be reconsidered only until such time as progress in business or debate has made it essentially a new question.
}}
In [[parliamentary procedure]], the motion to '''commit''' (or '''refer''') is used to refer another motion—usually a main motion—to a committee.

A motion to commit should specify to which committee the matter is to be referred, and if the committee is a special committee appointed specifically for purposes of the referred motion, it should also specify the number of committee members and the method of their selection, unless that is specified in the bylaws.<ref>{{Harvard citation no brackets|Robert|2011|p = 171}}</ref>

Any proposed amendments to the main motion that are pending at the time the motion is referred to a committee go to the committee as well.<ref name=":5" />

Once referred, but before the committee reports its recommendations back to the assembly, the referred motion may be removed from the committee's consideration by the motion to discharge a committee.

=== Recommit ===
In the [[United States House of Representatives]], a motion to recommit can be made with or without instructions.  If the motion is made without instructions, the bill or resolution is simply sent back to the committee. If the motion is made with instructions and the motion is agreed to, the chairman of the committee in question will immediately report the bill or resolution back to the whole House with the new language.  In this sense, a motion to recommit with instructions is effectively an amendment.<ref>{{cite book|last1=Lynch|first1=Megan S.|title=The Motion to Recommit in the House of Representatives|date=6 January 2016|publisher=Congressional Research Service|location=Washington, DC|url=https://fas.org/sgp/crs/misc/R44330.pdf|access-date=31 January 2018|archive-date=28 March 2016|archive-url=https://web.archive.org/web/20160328220838/https://fas.org/sgp/crs/misc/R44330.pdf|url-status=live}}</ref>

=== Variations for full assembly consideration ===
In ''Robert's Rules of Order Newly Revised'' (''RONR''), the motion to commit has three variations which do not turn a question over to a smaller group, but simply permit the assembly's full meeting body to consider it with the greater freedom of debate that is allowed to committees. These forms are to go into a [[committee of the whole]], to go into a quasi-committee of the whole, and to consider informally. Passing any of these motions removes the limitations on the number of times a member can speak.<ref>{{Harvard citation no brackets|Robert|2011|p = 168}}</ref> ''[[The Standard Code of Parliamentary Procedure]]'' has informal consideration, but does not have "committee of the whole" or "quasi committee of the whole".<ref>{{cite parl |title=TSC |pages=232, 233, 236}}</ref>

=== Discharge a committee ===
{{infobox motion
 | name = Discharge a committee (RONR)
 | class = B
 | inorder = No
 | seconded = Yes
 | debatable = Yes; debate can go into question in the hands of the committee.
 | amendable = Yes
 | reconsidered = Negative vote only
 }}In ''Robert's Rules of Order Newly Revised'', the motion to '''discharge a committee''' is used to take a matter out of a committee's hands before the committee has made a final report on it. A committee can use this motion to discharge a subcommittee.<ref>{{Harvard citation no brackets|Robert|2011|pp = 310–311}}</ref>

The vote required is a [[majority vote]], if the committee has failed to report at the prescribed time or if the assembly is considering a partial report of the committee.<ref name=":6">{{Harvard citation no brackets|Robert|2011|p = 312}}</ref> Otherwise, it requires a majority vote with [[previous notice]]; a [[two-thirds vote]]; or a [[majority of the entire membership]].<ref name=":6" />

Under ''The Standard Code of Parliamentary Procedure'', the assembly that has referred a motion or a matter to a committee may, by a majority vote, withdraw it at any time from the committee, refer it to another committee, or decide the question itself.<ref>{{cite parl |title=TSC |pages=57}}</ref>

== Types ==
=== Executive committee ===
{{See also|Board of directors|Vorstand}}

Organizations with a large [[board of directors]] (such as international labor unions, large corporations with thousands of stockholders or national and international organizations) may have a smaller body of the board, called an ''executive committee'', to handle its business. The executive committee may function more like a board than an actual committee.<ref name=":1">{{Harvard citation no brackets|Robert|2011|p = 485}}</ref><ref>{{Harvard citation no brackets|Robert III|2011|p = 157}}</ref> In any case, an executive committee can only be established through a specific provision in the charter or [[bylaws]] of the entity (i.e. a board cannot appoint an executive committee without authorization to do so).<ref name=":1" /> Members of the executive committee may be elected by the overall [[Suffrage|franchised]] membership or by the board, depending on the rules of the organization, and usually consist of the CEO and the [[Vice president|Vice Presidents]] in charge of respective directorates within the organization. However formed, an executive committee only has such powers and authority that the governing documents of the organization give it. In some cases, it may be empowered to act on behalf of the board or organization, while in others, it may only be able to make recommendations.<ref name=":1" />

===Conference committee===
Governments at the national level may have a ''conference committee''. A conference committee in a [[bicameralism|bicameral]] legislature is responsible for creating a compromise version of a particular [[bill (proposed law)|bill]] when each house has passed a different version.

[[United States congressional conference committee|A conference committee in the United States Congress]] is a temporary panel of negotiators from the [[United States House of Representatives|House of Representatives]] and the [[United States Senate|Senate]]. Unless one chamber decides to accept the other's original bill, the compromise version must pass both chambers after leaving the conference committee. This committee is usually composed of the senior members of the standing committees that originally considered the legislation in each chamber.

Other countries that use conference committees include France, Germany, Japan, and Switzerland.<ref>{{Cite book|title = Bicameralism|last = Tsebelis|first = George|publisher = Cambridge University Press|year = 1997|isbn = 9780521589727|location = Cambridge, United Kingdom|pages = 178–179|last2 = Money|first2 = Jeannette|url = https://books.google.com/books?id=eL_eT6JMTzIC&pg=PA178}}</ref> In Canada, conference committees have been unused since 1947.<ref>{{cite web|url = http://www.revparl.ca/english/issue.asp?art=1297&param=190|title = Reviving Conference Committees|date =Autumn 2008|access-date = 21 December 2015|website = revparl.ca|publisher = [[Canadian Parliamentary Review]]|last = Hays|first = Hon. Dan}}</ref> In the [[European Union]] (EU) [[European Union legislative procedure|legislative process]], a similar committee is called a 'Conciliation Committee', which carries out the [[Trilogue meeting|Trilogue]] negotiations in case the [[Council of the European Union|Council]] does not agree with a text amended and adopted by the [[European Parliament]] at a second reading. Although the practice has fallen out of favour in other Australian Parliaments, the [[Parliament of South Australia]] still regularly appoints a "Conference of Managers" from each House to negotiate compromises on disputed bills in private.<ref>{{cite journal |last = Crump |first = Rick | title = Why the Conference Procedure Remains the Preferred Method for Resolving Disputes Between the Two Houses of the South Australian Parliament |url = https://www.aspg.org.au/wp-content/uploads/2017/09/08-RickCrump-SA-Parl-disputes-completed-25-July-07.pdf |url-status = live |archive-url = https://web.archive.org/web/20180401150021/https://www.aspg.org.au/wp-content/uploads/2017/09/08-RickCrump-SA-Parl-disputes-completed-25-July-07.pdf |archive-date = 1 April 2018 |year=2007 |volume=22|journal = Australasian Parliamentary Review |issue = 2 |pages=120–136 |access-date = 21 February 2021 }}</ref>

==== Different use of term ====
In organizations, the term "conference committee" may have a different meaning. This meaning may be associated with the conferences, or [[Convention (meeting)|conventions]], that the organization puts together. These committees that are responsible for organizing such events may be called "conference committees".

===Standing committee<!--'Standing committee' redirects here-->===
A '''standing committee'''<!--boldface per WP:R#PLA--> is a subunit of a political or deliberative body established in a permanent fashion to aid the parent assembly in accomplishing its duties, for example by meeting on a specific, permanent policy domain (e.g. defence, health, or trade and industry). A standing committee is granted its scope and powers over a particular area of business by the governing documents.<ref>{{Harvard citation no brackets|Robert|2011|p = 491}}</ref> Standing committees meet on a regular or irregular basis depending on their function, and retain any power or oversight originally given them until subsequent official actions of the governing body (through changes to law or by-laws) disbands the committee.

==== Legislatures ====
[[File:Komisja Polityki Społecznej i Rodziny Komisja Edukacji Nauki i Młodzieży 2018a.jpg|thumb|Joint meeting of two [[Sejm]] committees, the Social Policy and Family Committee, and the Education, Science and Youth Committee, in the [[Sejm and Senate Complex|Sejm complex]] in 2018]]
Most governmental legislative committees are standing committees. This phrase is used in the legislatures of the following countries:
* [[Armenia]]
** [[National Assembly (Armenia)#Committees|Standing Committees of the National Assembly]]
* Australia
** [[Australian House of Representatives committees]]
** [[Australian Senate committees]]
* Canada
** [[List of committees of the Canadian House of Commons]]
** [[Standing committee (Canada)]]
* China
** [[Standing Committee of the National People's Congress]]
** [[Special committee of the National People's Congress]]
** [[Politburo Standing Committee of the Chinese Communist Party]]
* [[Iceland]]
** [[List of standing committees of the Icelandic parliament]]
* [[Republic of Ireland|Ireland]]
** [[Committees of the Oireachtas]]
* Hong Kong
** [[Legislative Council of Hong Kong#Committee system|Legislative Council (Hong Kong)]]
* India
** [[Standing committee (India)]]
* [[Malaysia]]
** [[Dewan Rakyat committees]]
** [[Dewan Negara committees]]
* New Zealand
** [[New Zealand House of Representatives committees]]
* Thailand
** [[Parliamentary committees of Thailand]]
* United Kingdom
** [[Parliamentary committees of the United Kingdom]]
**[[Public bill committee]]
* United States
** [[Standing committee (United States Congress)]]
Under the laws of the United States of America, a standing committee is a [[Congressional committee]] permanently authorized by the [[United States House of Representatives]] and [[United States Senate]] rules. The [[Legislative Reorganization Act of 1946]] greatly reduced the number of committees, and set up the legislative committee structure still in use today, as modified by authorized changes via the orderly mechanism of rule changes.

==== Examples in organizations ====
Examples of standing committees in organizations are; an audit committee, an elections committee, a finance committee, a fundraising committee, a governance committee, and a program committee. Typically, the standing committees perform their work throughout the year and present their reports at the [[Annual general meeting|annual meeting]] of the organization.<ref>{{Harvard citation no brackets|Robert|2011|p = 502}}</ref> These committees continue to exist after presenting their reports, although the membership in the committees may change.

=== Nominating committee<!--'Nominating committee' redirects here--> ===
{{See also|Supervisory board}}

A '''nominating committee'''<!--boldface per WP:R#PLA--> (or nominations committee) is a group formed for the purpose of nominating candidates for office or the board in an organization.<ref>{{Harvard citation no brackets|Robert|2011|p = 433}}</ref> It may consist of members from inside the organization. Sometimes a governance committee takes the role of a nominating committee. Depending on the organization, this committee may be empowered to actively seek out candidates or may only have the power to receive nominations from members and verify that the candidates are eligible.

A nominating committee works similarly to an [[electoral college]], the main difference being that the available candidates, either nominated or "written in" outside of the committee's choices, are then voted into office by the membership. It is a part of governance methods often employed by corporate bodies, business entities, and social and sporting groups, especially clubs. The intention is that they be made up of qualified and knowledgeable people representing the best interests of the membership. In the case of business entities, their directors will often be brought in from outside, and receive a benefit for their expertise.

In the context of nominations for awards, a nominating committee can also be formed for the purpose of nominating persons or things held up for judgment by others as to their comparative quality or value, especially for the purpose of bestowing awards in the arts, or in application to industry's products and services. The objective being to update, set, and maintain high and possibly new standards.

=== Steering committee<!--'Steering committee' redirects here--> ===
A '''steering committee''' is a committee that provides guidance, direction and control to a project within an organization.<ref name="Mcleod2008">{{cite book|author=Mcleod|title=Management Information Systems | edition = 10 | year = 2008|publisher=Pearson Education|isbn=978-81-317-1949-7|page=201}}</ref> The term is derived from the [[steering]] mechanism that changes the steering angle of a vehicle's wheels.

Project steering committees are frequently used for guiding and monitoring [[information technology|IT]] projects in large organizations, as part of [[project governance]]. The functions of the committee might include building a business case for the project, planning, providing assistance and guidance, monitoring the progress, controlling the project scope and resolving conflicts.

As with other committees, the specific duties and role of the steering committee vary among organizations.

==== Coalition committee ====
A [[coalition committee]] is a steering committee for a coalition government, an informal body composed of leading figures from the [[Coalition government|coalition parties]] and the [[government]]. Coalition committees, in contrast to parliamentary committees, have no formal rights.

=== Special committee<!--'Special committee' redirects here--> ===
{{See also|Select committee (parliamentary system)}}{{Anchor|Special committee|Ad hoc committee|Select committee (parliamentary system)|Working committee}}
A '''special committee'''<!--boldface per WP:R#PLA--> (also working, select, or ad hoc committee) is established to accomplish a particular task or to oversee a specific area in need of control or oversight.<ref name=":2">{{Harvard citation no brackets|Robert|2011|p = 492}}</ref> Many are research or coordination committees in type or purpose and are temporary. Some are a sub-group of a larger society with a particular area of interest which are organized to meet and discuss matters pertaining to their interests. For example; a group of astronomers might be organized to discuss how to get the larger society to address [[near Earth object]]s. A subgroup of engineers and scientists of a large project's development team could be organized to solve some particular issue with offsetting considerations and trade-offs. Once the committee makes its final report to its parent body, the special committee ceases to exist.<ref name=":2" />

===Subcommittee===
A committee that is a [[subset]] of a larger committee is called a ''subcommittee''. Committees that have a large workload may form subcommittees to further divide the work. Subcommittees report to the parent committee and not to the general assembly.<ref name=":0" /><ref>{{Harvard citation no brackets|Robert|2011|p = 497}}</ref>

===Committee of the whole===
{{main|Committee of the whole}}
When the entire assembly meets as a committee to discuss or debate, this is called a "[[committee of the whole]]".  This is a procedural device most commonly used by legislative bodies to discuss an issue under the rules of a committee meeting rather than the more formal and rigid rules which would have to be followed to actually enact legislation.

=== Central Committee ===
{{Main|Central Committee}}

"[[Central Committee]]" is the common designation of the highest organ of [[Communist party|communist parties]] between [[Congress of the Communist Party|two congresses]]. The committee was elected by the party congress and led party activities, elected the [[politburo]] and the [[general secretary of the communist party]].

==See also==
* [[Caucus]]
* [[List of IEC technical committees]]
* [[List of the Czech Republic Senate committees]]
* [[Committee for the Promotion of Virtue and the Prevention of Vice (Saudi Arabia)]]
* [[Parliamentary committees of the United Kingdom]]
* [[Popular Committees (disambiguation)]]
* [[Revolutionary committee (disambiguation)]]
* [[Standing Committees of the European Parliament]]
* [[United States congressional committee]]

== References ==
{{Reflist}}

{{Clear}}
{{Parliamentary Procedure}}

{{Authority control}}

[[Category:Human communication]]
[[Category:Committees| ]]
[[Category:Legislatures]]
[[Category:Meetings]]
[[Category:Parliamentary procedure]]
[[Category:Political communication]]